Council Decision on the European Union Police Mission in Afghanistan (EUPOL AFGHANISTAN) - Main contents

Document date	10-05-2010
Publication date	22-01-2013
Reference	9358/10
From	Civilian Conduct and Planning Capability (CPCC)
To	Permanent Representatives Committee / Council
External link	original PDF
Original document in PDF

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COUNCIL OF Brussels, 10 May 2010

THE EUROPEAN UNION PUBLIC

9358/10

LIMITE

PESC 582 COSDP 386 JAI 389 COASI 85 EUPOL/AFG 30 CIVCOM 268 RELEX 400

"I/A" ITEM NOTE

From : Civilian Conduct and Planning Capability (CPCC)

To Permanent Representatives Committee / Council

Subject : Council Decision on the European Union Police Mission in Afghanistan (EUPOL AFGHANISTAN)

• 1. 

  On 30 May 2007, the Council adopted Joint Action 2007/369/CFSP 1 for a period of

  three years.

• 3. 

  On 10 May 2010, the Foreign Relations Counsellors Working Party (RELEX) reached agreement on a Council Decision on the European Union Police Mission in Afghanistan (EUPOL AFGHANISTAN), extending its mandate until 31 May 2013.

• 4. 

  On 6 May 2010, the Foreign Relations Counsellors Working Party (RELEX) reached agreement on the budgetary impact statement covering the period from 31 May 2010 until 31 May 2011 as set out in the Annex to this note.

9358/10 OK/ms 1 4. Given the above, the Committee of Permanent Representatives is invited to:

– confirm the agreement on the on the Council Decision on the European Union Police Mission in Afghanistan (EUPOL AFGHANISTAN) and the budgetary impact statement related to it, as set out in the Annex to this note;

– recommend that the Council adopt the Council Decision on the European Union Police Mission in Afghanistan (EUPOL AFGHANISTAN), as set out, after finalisation of the text by the legal/linguistic experts, in document ST 9246/10 (PESC 570, COSDP 377, JAI 376, COASI 81, EUPOL/AFG 28, CIVCOM 259, RELEX 390,

– decide that the Decision on EUPOL AFGHANISTAN be published in the Official Journal, as well as subsequent decisions of the PSC regarding the appointment of the Head of Mission.

_______________

ANNEX

LEGISLATIVE BUDGETARY IMPACT STATEMENT

Policy area: External relations

Activity: Common Foreign and Security Policy

Council Decision 2010/xxx/CFSP of xx May 2010 on the European Union Police Mission in

Afghanistan

• 1. 

  BUDGET LINE(S) CONCERNED + HEADING(S)

19.03.07 Police Missions

• 2. 

  LEGAL BASIS

Treaty on European Union, in particular Articles 28 and 43(2).

Treaty on the Functioning of the European Union.

Council Regulation (EC) No 1605/2002 i on the Financial Regulation applicable to the general budget of the European Union, in particular Article 75(2) thereof.

• 3. 

  OVERALL FIGURES FOR THE FINANCIAL YEAR (IN EUROS)

3.1 Current year

Commitments Payments Initial appropriation for the 61,093,000.00 51,850,000.00 financial year

Supplementary budgets Transfers Total appropriation 61,093,000.00 51,850,000.00 Utilisation at 26/04/10 0 0 Balance available 61,093,000.00 51,850,000.00 Total for the measure 54,600,000.00 27,000,000.00 proposed

3.2 Carryovers

Commitments Payments Carryovers 2,661,988.66 2,644,688.64 Utilisation at 26/04/10 0 0 Balance available 2,661,988.66 2,644,688.64 Total for the measure proposed

• 4. 

  DESCRIPTION OF THE ACTION

The objectives of the Mission are specified in Article 2 of Council Decision 2010/xxx/CFSP.

EUPOL AFGHANISTAN shall significantly contribute to the establishment under Afghan ownership of sustainable and effective civilian policing arrangements, which will ensure appropriate interaction with the wider criminal justice system, in keeping with the policy advice and institution building work of the Community, Member States and other international actors. Further the Mission will support the reform process towards a trusted and efficient police service, which works in accordance with international standards, within the framework of the rule of law and respects human rights.

In order to fulfil the objectives set out in Article 2, EUPOL AFGHANISTAN shall, in accordance with Article 3 of the Council Decision:

(a) work on strategy development, while placing an emphasis on work towards a joint overall strategy of the international community in police reform and enhance cooperation with key partners in police reform and training, including with NATO-led mission ISAF and the

NATO training mission and other contributors;

(b) assist the Government of Afghanistan in coherently implementing its strategy towards sustainable and effective civilian policing arrangements, especially with regard to the Afghan Uniform (Civilian) Police and the Afghan Anti-Crime Police, as stipulated in the National Police Strategy;

(c) improve cohesion and coordination among international actors; and

(d) support linkages between the police and the wider rule of law.

These tasks are further developed in the OPLAN. The Mission shall carry out its tasks through, amongst other means, monitoring, mentoring, advising and training.

EUPOL AFGHANISTAN is a non-executive Mission.

EUPOL AFGHANISTAN shall, as appropriate, coordinate, facilitate and provide advice on projects implemented by Member States and third states under their responsibility, in areas related to the

Mission and in support of its objectives.

The Head of the Mission will sign a Special Adviser contract with the Commission. He will be responsible to the Commission for the management of expenditure related to the mandate. The

Head of the Mission will sign employment contracts with his staff on his own behalf, as required.

The Project will be funded by EU financial contribution and contributions in kind by Member

States as follows:

Financial Contributions (in €) 2010

EU Contribution: 54.600.000,00

Bilateral contributions by Member States [indicate n/a acronyms of MS]:

Bilateral contributions by Non-Member States: n/a

[indicate names of non-MS]

TOTAL 54.600.000,00

Contributions in Kind

EU Member States and Up to 396 seconded experts in Afghanistan* and 4 seconded

Institutions experts in Brussels.

Germany provides the compound accommodation and offices for approximately 39 personnel based in Kabul. Council Secretariat provides the office space and equipment for Mission Personnel based in Brussels. Logistical and Security Support is provided in the PRTs and RCs by participating Member States.

Non-EU participants *Out of 396 experts in Afghanistan there are currently

28 provided by participating Third States (as at 15 April 2010). Logistical and Security Support is provided in the PRTs and RCs by participating Third States.

• 5. 

  METHOD OF CALCULATION ADOPTED

5.1 Calculation of main costs by heading

Calculation of costs by measure envisaged (see detail in Appendix to the Financial Statement).

5.1.1 Personnel costs (€24,114,818)

It is estimated that 95% of personnel in Kabul, including the internationally contracted staff, would be present throughout the year. In the Provinces/Regional Centres it is estimated that in addition to the actual presence, a further 20% of the vacancies would be filled, i.e. approximately 64% of posts would be filled in average (based on the figures of 15 April 2010).

Current Total number Number of Estimated average strength of posts vacancies occupancy

Internationally contracted 64 74 10 70

Seconded Kabul 129 153 24 145

Seconded outside

Kabul 96 173 77 111

Total seconded 225 326 101 256*

Total 289 400 111 326

• * 

  Includes 30 staff from third countries

5.1.1.1 Salaries

Salaries are based on the Commission Communication on Specific Rules for Special Advisers of the

Commission entrusted with the Implementation of Operational CFSP Actions (C(2009)9502 of

30 November 2009).

5.1.1.1.1 Head of Mission (€280,968)

Head of Mission 12 months * €22,000/month = €264,000

The remuneration of the Head of Mission corresponds to the basic salary of the grade AD 14, step

1, as laid down in Article 66 of the EC Staff Regulations. The remuneration includes expatriation allowance of 16% and other applicable allowances as per the EC Staff Regulations, as follows:

• Basic salary €12,968

• Expatriation allowance (16%) €2,143

• Household allowance €427

• Hardship allowance (40%) €4,682

• Complementary Allowance (10%) €1,170

• Margin for indexation and other allowances €610

Total €22,000

2 Removal Allowances of 50% one Basic Salary in the amount of €12,968 (€2*6,484) will be paid upon start and termination of service.

Return Ticket Europe – Afghanistan is budgeted at €4,000.

5.1.1.1.2 Internationally contracted staff (€8,254,422)

International staff cost are calculated on the basis of the estimated average occupancy of the posts throughout the year being 95%. In total 74 posts are envisaged. No new posts are added in the calculation, 3 posts are removed (3 administrative officers) and 4 posts filled in by secondees in the past are now included in the budget as the situation has changed (1 Human Resources Officer,

2 Transport Officers and 1 Technician).

It is expected that 5% of the total posts on average will not be filled throughout a year; therefore a lump-sum deduction is applied on the cost of salaries and allowances.

All posts shall be open to seconded staff. In case of equal profiles of persons applying for a seconded/contracted post, a secondee is to be selected.

Salaries

Position Average Salary € Total n° of posts Total cost € (total n° of posts) – less n° of posts seconded Head of Mission Support (1) 7.875 1 94.500 Chief Administrative Services (1) 6.375 1 76.500 Chief General Support Services (1) 4.550 1 54.600 Civil engineer (2) 3.925 2 94.200 Finance (4) 4.606 4 221.100 Internal Controller (1) 5.050 1 60.600 Procurement (5) 3.645 5 218.700 Human Resources (5) – 1 seconded 4.225 5 253.500 CIS (6) 5.413 6 389.700 Transport (5) 4.895 5 293.700 Technicians (6) 3.150 6 226.800 Logistics (7) 4.289 7 360.300 Medical (3) 5.142 3 185.100 Documents and Records Officer (2) 3.400 2 81.600 Regional Admin Officers (8) 3.820 5 229.200 Analysis and Reporting (7) – 6 seconded 5.050 1 60.600 Adviser National Affairs (2) 7.125 2 171.000 Legal Adviser (1) 6.875 1 82.500 Polad (2) – (1 seconded) 6.125 1 73.500 Security Officers (13) – 3 seconded 4.485 10 538.200 Police/RoL experts (5) 5.800 5 348.000 Total 4.633 74 4.113.900 5% Deduction (205.695) Total budgeted 3.908.205

Daily allowances for internationals based in Afghanistan along with hardship and risk allowance, totals €3,804,805. The calculation is made as follows:

– Per diem: UN $142*75% / USD rate May 2010 (1.3256) = €80.34

– Hardship: EC -> 40% -> €35

– Risk: €35 (based on high risk premium).

The risk situation as at 31 March 2010 was at high level throughout the country (€35) and high to critical in the South and East (€50). The risk allowance will be updated according to the actual risk situation and it will be paid for each day spent in Afghanistan, excluding regular leave. Inclusion of average €35 risk allowance is sufficient as increased level in the South and East is compensated by the fact that no risk allowance is paid to staff when on leave.

Total: €(80.34 + 35 + 35) * n° of internationals 74 * 360 days * 95% = €3,804,805.

Removal allowance and travel cost

Removal allowance corresponding to 50% of one monthly basic gross salary upon taking of office and upon termination of service or death (lump sum) totals €171,413 (€2,316.39*74).

Cost related to travel to and from Europe upon taking up the office and upon termination of service or death (lump sum), and of the travel allowed after 6 months budgeted at €2,000 per person totals €370,000 (2.5* 2,000 * 74 personnel).

The total cost of international contracted staff is €8,254,422.

5.1.1.1.3 Local Staff (€2,387,146)

The salaries of the local staff are budgeted for according to the salary grid for the local staff of the EC Delegation in Kabul and are calculated in line with the estimated recruitment (50% of vacancies filled on average throughout the year). In total 250 posts are envisaged out of which 40% are directly linked to mandate implementation (translators and others within groups I, II and III). Other posts in group I, II and III are budgeted for local personnel needed for both the administrative

(finance, procurement, logistics etc) and operational functions of the Mission (advisers, etc.) and are spread out through these categories according to the experience and seniority required. Group V comprises of drivers and other manual labourers (cleaning, maintenance etc.).

Current Budget n° of

posts 31 May 2010 – 31 May 2011

Position Actually Salary $ (at 1,3256 Total n° Average n° Total cost € present USD rate of posts of posts

05/10, rounded)

I. Senior officers 15 2400 1.811 15 15 325.890

II. Officers 60 1600 1.207 95 78 1.129.753

III. Assistants 29 1100 830 54 42 418.226

IV. Office Clerks 13 900 679 15 14 114.062

V. Skilled 55 700 528 71 63 399.215 manual labourers

Total 172 250 212 2.387.146

5.1.1.1.4 Seconded staff (€12,195,533)

The cost of seconded staff is calculated on the basis of the estimated average occupancy of the posts throughout the year being 95% of the posts in Kabul and the actual presence increased by 20% of vacancies in the Provinces/Regional Centres (based on the figures of 15 April 2010).

Per Diem, Hardship and Risk

Daily allowances for the EU seconded personnel based in Afghanistan along with hardship and risk allowance, totals €12,015,173 and is calculated in a same way as for the internationally contracted staff.

Total: €(80.34 + 35 + 35) * n° of EU seconded 222 (total 256 less 30 from 3rd States and 4 in

Brussels) * 360 days = €12,015,173.

Daily Allowance for the EU seconded personnel based in Brussels amounts to €180,360 (€125.25 * 4 personnel * 360 days).

5.1.1.1.5 Insurances (€954,349)

The high-risk insurance calculated on the basis of €8.37/day for the Head of Mission and

€7.35/day/person for the EU international staff (296 being total 256 less 30 from 3rd States plus

70 internationally contracted) amounts to €797,149.

The high-risk insurance for the local staff aiming to mitigate the exposure to an increased level of risk related to the engagement in the police mission in Afghanistan is calculated on the basis of

50 Euro/month per person amounting to €127,200 (€50 * average n° of locals 212 * 12 months).

The budget also includes a provision of €30,000 for the financial liability insurance.

5.1.1.1.6 Medical Costs (€42,400)

Estimated cost of medical examination of the local staff totals €42,400 (212 * €200). The local staff should have a medical examination every 6 months.

5.1.2 Missions (€592,705)

All mission expenditure directly related to the implementation of the mission is covered by the budget of the mandate. The mission expenditure includes transportation, per diems and accommodation and is payable for missions from the place of employment, which is Kabul (HQ), or, for the four persons seconded there, Brussels. The rates are based on the Guide to Missions for Officials and Other Servants of the European Commission (Article 71 of the Staff Regulations and Articles 11 to 13 of Annex VII to the Staff Regulations). The seconding MS will cover transport costs to the place of employment.

Missions to Brussels/Europe (six-day missions):

In total 95 missions to Brussels/Europe are envisaged for the Head of Mission and the international staff to Council meetings (mostly PSC and CivCom), CPCC, CSDP Head of Missions meetings, conferences (NATO, technical), coordination meetings (NTMA), trainings (PRAG, security), seminars (Police and Rule of Law) and of the Brussels support team to Afghanistan.

Other countries (five-day missions):

3 missions to other countries (US/UN or other) are included for the Head of Mission or other international staff member.

The allowances and accommodation calculation takes into account the estimated travel time to and from the different destinations. Flights are calculated on the basis of €4,000 for a return flight

Kabul/Brussels and €5,000 between Kabul and New York.

Afghanistan (two-day missions):

300 short-term trips in Afghanistan are budgeted for the Mission staff (the accommodation cost is expected to be nil and only a limited number of flights paid due to an internal transport arrangements in place).

Travel Accommodation Allowance N°

€ € € € € € Brussels/Europe 95 4.000 380.000 140 79.800 92 61.180 Other countries 3 5.000 15.000 275 4.125 100 1.800 Afghanistan 300 50 1.800 0 0 50 45.000

396.800 83.925 107.980 €4,000 is budgeted for visas and other cost.

5.1.3 Running Costs (€22,049,476)

5.1.3.1 Transportation (€4,723,800)

Car rental is envisaged for the transport of the female local staff amounting to €54,000 (€4,500 *

12 months).

The mission has currently 155 B6 armoured cars (including 14 of the GPPT) and 14 soft skin cars (all of the GPPT). The cars belonging to the GPPT (28) will be returned, therefore the mission will own 141 B6 armoured cars and 1 armoured ambulance being currently purchased.

It is estimated that 42 B6 armoured cars will be needed in the Provinces/Regional Centres and 84 in Kabul. 15 B6 cars are used by the Close Protection Teams for the transport of the Head of Mission and the civilians.

From this budget it is proposed to buy 2 armoured transporters, 3 soft skin cars and 1 truck for the logistics. Hence, there will be 144 armoured cars and 4 soft skin cars (including the truck) in total.

The monthly expenditure per car comprises of maintenance and reparation cost of €804.39, an average fuel consumption 171.62 litres at €1.1, insurance being €203.33 per car. The total car related cost included in the budget amounts to €2,125,000 (€1,196.50 * 148 cars * 12 months rounded).

The cost of internal air transport in the amount of €2,544,800 is budgeted for. It includes cost of

60 airlift hours per month amounting to €2,000,000 and of the other transport to/from one PRT in the South amounting to €394,800 and a reserve for eventual evacuation being €150,000.

5.1.3.2 Freight (€100,000)

Monthly cost of €5,500 for the transport of deliveries and cost of transport of 2 armoured transporters to be purchased during the period covered (€17,000 per car) to Afghanistan is budgeted for.

5.1.3.3 IT and maintenance (€547,400)

The yearly cost of internet access for HQ including the back-up link and the Green Village location is €227,000 and €129,600 for PRTs (12 relevant locations). The total cost amounts to €547,400

(€356,600 + €14,500 * 12 months maintenance incl. cartridges previously covered under the office supplies and €16,800 domain registration for the website and recurring software licences).

5.1.3.4 Communications (€543,540)

The monthly mobile communication cost is estimated to be €25 for the locals (average number of locals excluding a part of skilled labourers being 149 during the year) and €70 (€90 average cost less €20 recovered monthly) for the internationals including personnel seconded by third countries (326 = 222 EU seconded + 30 third country nationals + 70 internationally contracted + 4 seconded in Brussels). The monthly average cost of the landlines is €900.

Average n° Cost € Total Cost € Locals 149 25 44,700 Internationals 326 70 273,840 Landline all 900 10,800

329,340

The monthly cost of satellite communication of €3,000 is based on the current level of spending.

The total cost per year is €36,000. The running cost of the Force Tracking System is budgeted for €165,000 (€15,000 per month starting in July 2010).

The total cost also including the antenna site rental (€1,100 per month), amounts to €543,540.

5.1.3.5 Office and accommodation: Rent and Services (€5,040,720)

The monthly rent of the Green Village (IPCB) location amounts to €279,500, bringing the total budgeted cost to €3,354,000.

The estimated rent to be paid in PRTs and Regional centres is based on the current expenditure which is on average €20 per person per day. The relevant average number of staff members in PRTs and Regional centres is estimated to be 76 (average 111 posts occupied outside Kabul less 35 third states nationals outside Kabul and locations with owned accommodation).

The overheads amount to €15 per person per week. The relevant average number of staff members in PRTs and Regional centres is estimated to be 96 (average 111 posts occupied outside Kabul less

9358/10 OK/ms 16 The accommodation/office cost including overheads is budgeted for €616,320 (76 persons * €600 * 12 months + 96 * €60 * 12 months).

Other cost includes:

– Drinking water: 387 staff on average in Kabul (including all staff) * 2.7 litres per day * price €0.31 * 360 days (including a reserve) rounded to €120,000.

– Waste disposal: monthly cost is estimated to be €1,700, bringing the budget to €20,400.

– Generator fuel and maintenance: a total of €846,000, calculated on the basis of the current level the consumption, estimated of 60,000 litres per month at a price of €1.1 per litre plus €4,500 for monthly maintenance.

– General maintenance: The cost is budgeted at €84,000 based on the estimated monthly cost of €7,000.

The total cost amounts to €5,040,720.

5.1.3.6 Office Supplies (€238,200)

The total cost of stationery is €108,000 and based on the monthly spending being €9,000 (including stationery needed for the trainings provided). Other office supplies budgeted for are: – Cleaning and other materials in the amount of €98,400;

– Medical supplies, clothes and laundry services in the amount of €31,800.

The total cost amounts to €238,200.

5.1.3.7 Security Services (€10,069,600)

The budget envisaged for the security services amounts to €9,000,000 and is covering Operations Officer (1 post), Close Protection Teams (including for the Head of Mission, in total 24 CP operators posts), Residential Security Teams (6 operators posts), Quick Reaction Force (4 operators posts), Watchkeepers (2 posts), Guards (21 posts including coordinators) and a Dog Handler (1 post). The estimated cost is based on the current contract expiring in January 2011 and the estimated value of a new contract to be concluded thereafter.

One PRT is charging the Mission for the security services provided for the resident EUPOL mission members. The cost envisaged for 12 months amounts to €940,800. It is expected that ISAF will provide force protection for Staff working in the remaining Regional Centres and PRTs, free of charge to the Mission

Hostile environment training (HEST) is budgeted for 50% of the average number of all staff

(excluding Brussels Support Element) covering both the new arrivals and the rotations. The cost of HEST training is approximately €800 per person resulting in the total cost of €128,800 (161 * €800).

5.1.3.8 Audit and costs of Financial Transactions (€108,000)

A provision of €30,000 is made for the audit. The monthly financial charges and cost of engineering and legal consultancy is estimated to be €6,500, bringing the total cost to €108,000.

5.1.3.9 Press and Public Information Office and Welfare activities (€198,216)

€152,000 is set aside for press, public relations and visibility costs (including the cost of the planned media campaign with an estimated cost of €110,000) and €46,216 to cover welfare activities important for staff working in hostile environment (including 2 PRTs reimbursement according to the technical arrangements).

5.1.3.10 Trainings (€20,000)

The cost of trainings organised by the mission for its staff (e.g. financial, IT, tailored trainings being prepared etc.) is estimated at €20,000.

5.1.3.11 Projects (€460,000)

A budget of €460,000 is envisaged for small projects to be implemented by the Mission. These projects are in line with and reinforcing the main objectives of the Mission.

Indicative list of projects:

Project EUPOL strategic objective Amount € 1 Archive building for ANP, MoI premises PC3, ILP, CIDCB 82.400

Develop and implement CID within

2 KCPP/CPP CIDCB/KCPP 40.000 Legal library and Recreation room ANP RC

3 ANSAAR West Heart HR and Gender 19.300 4 Anti Corruption Office proposal Anti-Corruption 20.730

Military Anti-Corruption Tribunal – Case CIDCB, Anti-Corruption and

5 Management & Tracking System HR 94.485 6 Printing costs of Police Booklet on HR HR and Gender 30.000 7 HR dept at Police Academy HR and Gender 11.250

ANP District Maintenance Training Developing National Training Strategy and building training

8 capacity 18.441 9 Bamyan Provincial Courtroom Project HR and Anti-Corruption 8.000

Training rooms in Provincial Police HQ in Develop National Training Bamyan Strategy, building training

10 capacity and C3 24.980 Security measures (checkpoints Improving policing standards

construction) for City Police Projects and security in key urban

11 centers 25.000 AGO owned training capacity Cooperation police and

12 prosecutors 46.000 Textbook for course "HR and Cooperation police and

13 Administration of Justice" prosecutors 10.700 14 A reserve for other small projects 28.714 Total amount 460.000

5.1.4 Capital Costs (€7,147,000)

5.1.4.1 Building office space and accommodation (€5,892,000)

It is planned to build approximately 30 new accommodation units and 15 offices within the existing compound. To this end and also for the necessary extension of the parking and storage possibilities within the compound, the use of additional land currently adjacent to the compound has been agreed with the Afghan Authorities. The estimated cost of the construction of the accommodation and offices is €1,550,000. It is expected that it will enable a decrease of the rent paid in Green Village location once constructed.

The related projects (€1,550,000):

– New area security perimeter including basements, wall and guard posts (€500,000)

– Updating the electric and CCTV system (€100,000)

– New parking areas construction and related works (€650,000)

– Workshop and mosque construction (€300,000)

Other planned projects (€1,117,000):

– Renovation and maintenance works (€57,000)

– Fire hydrant system (€150,000)

– Water tower, hydrant system and well (€350,000)

– Additional recreational area (€15,000)

– Additional storage and other facilities (€155,000)

– Security improvements (€50,000)

– Roads reinforcements and renovation (€280,000)

– Generator panel upgrade (€60,000)

A provision of €1,675,000 is made for construction in the PRTs and Regional Centres:

– Logar (€250,000)

– Laskar gar (€250,000)

– Chaghcharan (€300,000)

– Bamyan (€75,000)

– Herat (€800,000)

The total cost amounts to €5,892,000.

5.1.4.2 Cars (€580,000)

The mission has currently 155 B6 armoured cars (including 14 of the GPPT) and 14 soft skin cars (all of the GPPT). The cars belonging to the GPPT (28) will be returned, therefore the mission will own 141 B6 armoured cars and 1 armoured ambulance being currently purchased.

It is estimated that 42 B6 armoured cars will be needed in the Provinces/Regional Centres and 84 in Kabul. 15 B6 cars are used by the Close Protection Teams for the transport of the Head of Mission and the civilians.

From this budget it is proposed to buy 2 armoured transporters enabling travelling of more persons (€250,000), 3 soft skin cars (€80,000) and 1 truck for the logistics (€100,000). The budget for the purchase of cars is €430,000. In total there will be 144 armoured cars and 4 soft skin cars (including the truck) in total.

Furthermore protection and security tools for cars and workshop equipment budget amounts to

€150,000.

5.1.4.3 IT equipment (€44,000)

accessories) and ‘autocad’ software (€2,000) for the engineering are budgeted for in the amount of

9358/10 OK/ms 21 €30,000. One time software licences (additional work station for the financial software and

Microsoft Server CAL for additional users) are estimated to amount to €11,000. Lacking internet installations are included in the amount of €3,000.

The total cost of IT equipments amounts to €44,000.

5.1.4.4 Communications Equipment (€60,000)

The budget for communications equipment includes new key Sectra material (€50,000), communication test equipment (€5,000) and installation equipment for a tracking system (€5,000).

The total cost of communication equipment included in the budget amounts to €60,000.

5.1.4.5 Office and other equipment (€538,000)

The estimated cost of furniture for the new offices and accommodation in both the headquarters and in the PRTs (141 in total) amounts to €141,000 (139 * €1,000). The expected cost of replacements (25%) for the existing offices and accommodation is €75,000 (300 * €250).

General equipment in the total amount of €322,000 is budgeted for the purchase of two new generators 900 kW (€200,000), generator fuel tank (€50,000), equipment for logistics (forklift in the amount of €45,000 and other equipment needed for the laundry, upgrade of the medical area, scales etc. in the amount of €27,000).

5.1.4.6 Security Equipment (€13,000)

Safes, cupboards, key boxes and other similar equipment are budgeted for in the amount of

€10,000. A provision of €3,000 is made for additional fire rescue equipment.

The total cost of the security equipment included in the budget amounts to €13,000.

5.1.4.7 Miscellaneous (€20,000)

This chapter allows for the purchase of small equipment such as maps, prints, etc.

5.1.5 Representation (€20,000)

Representation costs up to €20,000 are covered by the Mission budget.

5.1.6 Contingencies (€676,001)

The contingency reserve of €676,001 being 1.25% of the mission cost will be used only with a prior written approval of the Commission.

5.2 Itemised breakdown of cost (indicative)

BUDGET HEADING Previous Budget for 18 months (in Budget for 12 months ( in Euros) Euros)

1 December 2008 – 30 May 2010 31 May 2010 – 31 May 2011 1. Personnel Costs 28,885,734 24,114,818 2. Missions 332,000 592,705 3. Running expenditure 29,581,731 22,049,476 4. Capital expenditure 22,121,826 7,147,000 5. Representation 20,000 20,000 Sub-Total (1 to 5) 80,941,291 53,923,999 Contingencies 1 458,709 676,001 TOTAL 81,400,000 54,600,000

The authorising officer responsible is hereby authorised to vary each of the above amounts related to the budget according to exact operational requirements and possibilities and in keeping with sound financial management, while not exceeding the overall amount of the financing decision.

9358/10 OK/ms 23 6. PAYMENT SCHEDULE (IN EUROS)

Line(s) Commitments Payments

Subsequent Year n Year n+1 Year n+2 Year n+3 years

Year n 54,600,000.00 27,000,000.00 27,600,000.00 Year n+1

Year n Year n+1

Total 54,600,000.00 27,000,000.00 27,600,000.00

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