Joint Action on the establishment of the ESDP SSR Police Mission and its interface with justice in the Democratic Republic of Congo (DRC) (EUPOL RD Congo) - Main contents

Document date	31-05-2007
Publication date	22-01-2013
Reference	10280/07
From	General Secretariat of the Council
To	Permanent Representatives Committee / Council
External link	original PDF
Original document in PDF

COUNCIL OF PUBLIC Brussels, 31 May 2007

THE EUROPEAN UNION

10280/07

LIMITE

CIVCOM 280 PESC 680 COSDP 474 RELEX 406 JAI 286 COAFR 192 KINSHASA 7 MONUC SPT 8

"I/A" ITEM NOTE

From : General Secretariat of the Council

To : Permanent Representatives Committee / Council

Subject : Joint Action on the establishment of the ESDP SSR Police Mission and its interface with justice in the Democratic Republic of Congo (DRC) (EUPOL RD Congo)

• 1. 

  The GAERC on 15 September 2006 underlined the need for a global approach in the reform of the security sector in the Democratic Republic of Congo (DRC); furthermore, on the same occasion, the EU stated its readiness to ensure coordination of the efforts deployed by the

  international community in the security sector, in close cooperation with the United Nations, in order to support the Congolese authorities in this domain.

• 2. 

  On 30 June 2007, the mandate of the police mission EUPOL Kinshasa, operating in the capital of the Democratic Republic of Congo (DRC) since April 2005, will expire.

• 3. 

  On 28 February 2007, the PSC endorsed the CivCom advice on the "Projet de déclinaison des actions PESD pour une approche intégrée dans le domaine de la police et de son interface

  avec la justice dans le cadre de la réforme du secteur de sécurité (RSS) en République Démocratique du Congo (RDC)" (doc. 6302/07) and tasked the Council General Secretariat to produce a Concept of Operations (CONOPS) for the future ESDP SSR police mission with its justice interface.

10280/07 DA/ms 1 4. On 14 May 2007, the Council approved the CONOPS of the ESDP SSR police mission with

its justice interface in DRC, EUPOL RD Congo.

• 5. 

  On 15 May 2007, the Foreign Relations Counsellors Working party (RELEX) reached agreement on the text of a Council Joint Action on the ESDP SSR mission EUPOL RD Congo.

• 6. 

  On 31 May 2007, the Foreign Relations Counsellors Working Party (RELEX) also reached agreement on the financial statement as set out in the Annex to this note.

• 7. 

  Given the above, the Committee of Permanent Representatives is invited to:

  • - 

    confirm the agreement on the Council Joint Action and the financial statement related to

    it, as set out in the Annex to this note;

• - 

  recommend that the Council adopt as an "A"-item the Joint Action on the establishment of

  the ESDP SSR Police Mission and its interface with justice in the Democratic Republic of Congo (DRC) (EUPOL RD Congo), as set out, after finalisation of the text by the legal/linguistic experts, in document 9428/07 CIVCOM 229, PESC 567, COSDP 383, RELEX 329, JAI 233, COAFR 162, KINSHASA 5, MONUC SPT 7.

_______________

ANNEX: LEGISLATIVE FINANCIAL STATEMENT

Policy area(s): External Relations

Activity(ies): CFSP - Common Foreign and Security Policy

T ITLE OF ACTION :

Council Joint Action 2007/.../CFSP of .../06/2007 on the police mission on security sector reform (SSR) and its interface with the judicial system in the

Democratic Republic of Congo

• 1. 

  BUDGET LINE(S) + HEADING(S)

19 03 07 “Police missions”

• 2. 

  OVERALL FIGURES

2.1. Total allocation for action: € 5,500,000 for 2007 commitment

2.2. Period of application:

The Joint Action shall enter into force on the date of its adoption. The action's implementation period runs from 1 July 2007 until 30 June 2008.

2.3. Overall multi-annual estimate on expenditure:

• a) 

  Schedule of commitment appropriations/payment appropriations (financial intervention) (see point 6.1.1)

  million € (to 3 decimal places)

  Year N + 1 2007 2008 Total

Commitments 5.500 5.500

Payments 2.646 2.854 5.500

• b) 

  Technical and administrative assistance and support expenditure (see point 6.1.2)

  N/A c) Overall financial impact of human resources and other administrative expenditure (see points 7.2 and 7.3)

  N/A

  TOTAL a+b+c 2007 2008

  Commitments 5.500 5.500

  Payments 2.646 2.854 5.500

2.4. Compatibility with the financial programming and the financial perspective

   Proposal compatible with the existing financial programming This proposal will entail reprogramming of the relevant heading in the financial perspective This may entail application of the provisions of the Inter-institutional Agreement

2.5. Financial impact on revenue:

  No financial implications (involves technical aspects regarding implementation of a measure)

• 3. 

  BUDGET CHARACTERISTICS

Type of expenditure New EFTA Participation Heading participation applicant Financial countries Perspective

DNO CD NON NON NON No 4

• 4. 

  LEGAL BASIS

Treaty on European Union, in particular Article 14 thereof

Treaty establishing the European Community Council Regulation (EC) No 1605/2002 i on the Financial Regulation applicable to the general budget of the European Communities, in particular Article 75(2) thereof

• 5. 

  DESCRIPTION AND GROUNDS

  5.1. Need for Community intervention

5.1.1. Objectives pursued

The objectives of the mission shall be in accordance with the mission Statement in Article 2 of Joint Action 2007/.../CFSP of ... June 2007:

• 1. 

  By means of monitoring, mentoring and advisory action with emphasis on the strategic dimension, EUPOL RD Congo shall:

– contribute to the reform and restructuring of the Congolese National Police (PNC) through support for the setting up of a viable, professional and multiethnic/integrated police force, with the direct involvement of the Congolese authorities in that process;

– contribute to improving interaction between the police and the criminal justice system in the broader sense;

– contribute to ensuring the consistency of all SSR efforts; – operate in close interaction with EUSEC RD Congo and the projects of the European Commission, and coordinate its action with the other international efforts in the field of reform of the police and the criminal justice system.

• 2. 

  EUPOL RD Congo shall be a mission without executive powers. It shall accomplish its tasks through inter alia mentoring, monitoring and advisory duties.

• 3. 

  The mission shall advise the Member States and third States and shall coordinate and facilitate, under their responsibility, the implementation of their projects in fields which are

  of interest to the mission and in furtherance of its objectives.

5.1.2. Measures taken in connection with ex ante evaluation

A draft General Concept for the mission has been developed by the Council General Secretariat. In addition, on-the-spot missions to EUPOL Kinshasa took place in October 2006 and March 2007.

5.1.3. Measures taken following ex post evaluation

N/A

5.2. Actions envisaged and arrangements for budget intervention

The EU Police mission co-locates a team of 9 police advisers in the Working Groups of the “Comité de Suivi pour la Réforme de la Police” (CSRP) to advise on a strategic level on different aspects of police reform. Equally, it will provide 4 legal experts to advise on certain aspects of justice reform, in particular on criminal justice and on military justice. In addition, a linkage to the operational level of policing will be ensured through a team of 6 policemen providing quality control and advice to the investigation police and another team of 6 advising on the coordination of intervention police forces in the region of Kinshasa. A few additional experts will contribute to coordination and coherence with the overall SSR effort at the level of the president of the CSRP and with other EU and international actors.

The budget covers all the costs necessary to achieve this, including transport, rent of premises, communication, equipment and salary for local and international staff, as well as per diems for seconded staff.

5.3. Methods of implementation

The Head of Mission will sign a contract with the Commission. He will be responsible to the

Commission for the management of expenditure financed from the CFSP budget and related to the mandate.

The EU Special Adviser will sign employment contracts with his staff on his own behalf. The terms of reference of any new employment contracts will be submitted to the Commission for prior approval in ways to be specified in the contract.

• 6. 

  FINANCIAL IMPACT

  6.1. Total financial impact – (over the entire period)

6.1.1. Financial intervention Project funded by EC contribution and contributions in kind by Member States:

Commitments in € million

Year N N + 1 N + 2 N + 3 N + 4 Total Breakdown 2007 2008 and

subs. Years

EC Contribution: 5.500 5.500

Contributing Member and Third

States:

In kind

TOTAL 5.500 5.500

CONTRIBUTIONS IN KIND Member States and invited third states contribute to the mission by seconding up to 37 police officers, magistrates and other experts and covering their costs including salaries, medical coverage, travel to and from theatre and allowances.

6.1.2. Technical and administrative assistance, support expenditure and IT expenditure (Commitment appropriations)

N/A

6.2. Calculation of costs by measure envisaged (over the entire programming period)

6.2.1 Personnel costs

The mission will include 39 international staff: a Head of Mission, 31 seconded experts (26 police officers, 4 magistrates and a Human Rights expert) and a maximum of 7 contracted staff (if they cannot be seconded: 4 administrative staff, 1 high level adviser to

the President of the CSRP, 1 political adviser and 1 press and information officer).

The mission will be assisted by 9 local administrative staff.

LINE CONCEPT QTY BASE TOTAL 1. Personnel 3.168.190 1.1 HoM/Special Adviser

1.1.0 Monthly salary Contract (Grade AD 13/1, incl. Expatriation and hardship allowance) 12 17.500 1 210.000

1.1.1 Removal allowance 50% of one monthly basic gross salary upon taking of office and upon termination of service or death (lump sum) 0,5 10.774 1 5.387

1.1.2 Travel related to taking office Ticket to return to Europe 1,0 3.000 1 3.000 Subtotal 218.387

1.2 International staff (if no secondment available)

1.2.0 Monthly salary Chief Administrative/Financial Officer (20 y) 12 5.050 1 60.600 Logistic / procurement expert 1 (16 y) 12 4.600 1 55.200 Personnel /Procurement expert 2 (16y) 12 4.600 1 55.200 CIS (16y) 12 4.600 1 55.200 POLAD (16y) 12 5.625 1 67.500 Adviser to Pres CSRP (= Min Interior, MIDS) (16 y) 12 5.625 1 67.500 Press & Public Information Oficer (shared EUPOL/EUSEC)(16y) 12 4.600 1 55.200

1.2.1 Removal allowance for contracted internationals 50% of one monthly basic gross salary upon taking of office and upon termination of service or death (lump sum)(real removal) 1 5.000 7 35.000

1.2.2 Daily allowance Daily allowance of € 153,64 366 153,64 7 393.626 Per diem: UN 234 x 75% = 175,5 USD /rate May 2007 (1,3643) = 128,64 EUR

Hardship: EC = 35% ---> 25 EUR Risk: medium ---> 0 EUR

1.2.3 Travel related to taking office Ticket to take office and return to Europe (if not in previous mission in Kinshasa) 1,0 3.000 7 21.000 Subtotal 866.026

1.3 Local staff (in line with Commission Delegation Kinshasa - average 20 years experience)

1.3.0 Assistant/secretary HoM (Niv II ) 12 1.492 1 17.904 Administrative/Logistical Assistants accounting, procurement, logistics (Niv II) 12 1.492 2 35.808 Admin/secretariat Assistant monthly salary 4 admin. Assistants (Niv III) 12 1.015 4 48.720 Driver/handyman monthly salary 2 drivers/handyman (Niv V) 12 800 2 19.200

1.3.1 Allowance for contract termination 1 salary 1 10.136 10.136 Subtotal 131.768

1.4 Seconded experts

1.4.0 Daily allowance for 31 seconded experts: Daily allowance of € 153,64 366 153,64 31 1.743.199 1 Inter pillar expert SSR Per diem: UN 234 x 75% = 175,5 USD /rate May 2007 (1,3643) = 128,64 EUR

1 expert on "Human Rights and children in armed conflicts" Hardship: EC = 35% ---> 25 EUR 1 Police expert - Security Officer (shared EUPOL/EUSEC) Risk: medium ---> 0 EUR 1 Police expert - Adviser to HQ PNC 1 Dep HoM/Adviser Seretary CSRP CSRP: 8 Police experts for 4 Working Groups PNC: 2 Police experts - Plans & Studies PNC PNC: 6 Police experts - Public Order PNC: 6 Police experts - Follow-up Judiciary Police Justice Interface: 4 experts Subtotal 1.743.199

1.5 Insurances

1.5.0 Provision for Financial Liability Insurance 20.000 1.5.1 High Risk Insurance HoM (EUR 850/month) 12 850 1 10.200

1.5.2 High Risk Insurance international contracted Staff and seconded staff International contracted Staff (7) + seconded experts (31) = 38

12 300 38 136.800 Subtotal 167.000

1.6 Medical

1.6.0 Ambulance emergency services 60 39 internationals + 9 locals = 47 persons * 12 months 12 60 48 34.560 1.6.1 First aid kits (provision) Provision for replacements + Training 1 6.000 6.000 PEP Kits (heavy urgent treatment before evacuation) 5 250 1.250 Subtotal 41.810

6.2.2. Missions All mission expenditure directly related to the implementation of the mandate is covered by the budget of the mandate. The mission expenditure includes transportation, per diems and accommodation. The rates are based on the Guide to Missions for Officials and Other servants of the European Commission (Article 71 of the Staff Regulations and Articles 11 to 13 of Annex VII to the Staff Regulations). Although the mission should concentrate on the strategic level in Kinshasa, the overall scope is countrywide, which explains the number of internal missions in the DRC.

• 2. 

  Mission expenditure 147.440 2.1 Air tickets

  2.1.0 Flights to Europe 2 persons / 10 times / year 10 3.000 2 60.000 2.1.1 Freight Provision for freight, carriage and other expenditure 20.000 2.1.2 Flights in RDC 2 travels/month - 2 persons (aprox 500 USD +- 385 EUR) 12 385 4 18.480 Subtotal 98.480

2.2 Accommodation/per diem

2.2.0 Accomodation Hotel in Europe, 10 missions, 4 nights, 2 persons (on basis of Brussels) 4 140 20 11.200 accomodation in DRC, 24 missions, 2 nights, 2 persons 24 140 4 13.440

2.2.1 Per diem Per diem in Europe, 10 missions, 5 days, 2 persons (on basis of Brussels) 5 92 20 9.200 Per diem in DRC 24 missions, 3 days, 2 persons 24 105 6 15.120 Subtotal 48.960

6.2.3 Running expenditure

• 3. 

  Running expenditure 1.229.145 3.1 Vehicles

  3.1.0 Fuel 50km/veh/day * 12 lt/100km * 1,2 €/lt = 7,2 €/vehicle/day (24 vehicles, 366 days) 366 7 24 63.245 Fuel generator 2 generators KIN : 50Hr/month * 5 €/Hr =250 €/month 12 250 2 6.000

3.1.1 Vehicle Rental Car Rental 1 car (HoM) 12 3.500 1 42.000 3.1.2 Vehicle maintenance / repair Provision 12 400 24 115.200 3.1.3 Vehicle insurance National + private insurances (24 cars x 12 months, based on current rates) 1 45.000 1 45.000 Subtotal 271.445

3.2 IT + maintenance

3.2.0 IT - Maintenance 1 15.000 15.000 3.2.1 Information system (software) Administration support - antivirus 1 10.000 10.000 Subtotal 25.000

3.3 Communications

3.3.0 GSMs 150,00 €/GSM/Month - 12 months - 48 GSM 12 150 48 86.400 3.3.1 Switch connections - Internet HQ Satellite Connection 12 3.500 42.000 3.3.2 Satellite telephones 5 satellite phones 45 min/Month @ 5 €/min = 225 €/month 12 225 5 13.500 3.3.3 Data connection Internet - GSM 5 carts 15m day@ 2 €/min= 30 €/day 200 days 200 30 5 30.000 Subtotal 171.900

3.4 Offices: rent and services

3.4.0 Office building maintenance (including cleaning) 12 3.000 36.000 3.4.1 Photocopy machine maintenance 12 150 1.800 3.4.2 Aircon maintenance 12 1.000 12.000 3.4.3 Generator maintenance 12 150 1.800 3.4.4 Electricity, water, garbage Cleaning contract + water + electricity 12 4.000 48.000 3.4.5 Cleaning Supplies for HQ 1 5.000 5.000 3.4.6 Office rent HQ Kinshasa 12 12.200 146.400 3.4.7 Office renovation HQ Kinshasa 15 1.000 15.000 Subtotal 266.000

3.5 Office supplies

3.5.0 Stationary and other consumables 12 2.000 24.000 3.5.1 Mail and expedition RDCongo and Europe 12 900 10.800 3.5.2 Site internet 1 10.000 10.000 Subtotal 44.800

3.6 Media Communication

3.6.0 Newspapers 12 350 4.200 3.6.1 Media 12 1.150 13.800 Subtotal 18.000

3.7 Security services

3.7.0 Evacuation boat running costs Running cost boat, including insurance, fuel, maintenance, guarding, customs, … (basis 2 x /week) 2 35.000 70.000

3.7.1 Improvement of physical security measures at mission HQ Sweeping electronic HQ and house HoM 2 1.000 2.000 3.7.3 Private guarding of residences € 1.200 per month *20 residences (only if location agreed by HoM) 12 1.200 20 288.000 3.7.4 Fire Brigade Service / Security training In house training (provision) 1 4.000 4.000 Subtotal 364.000

3.8 Welfare

3.8.0 Welfare Provision 1 20.000 20.000 Subtotal 20.000

3.9 Financial and Audit costs

3.9.0 Audit Provision 1 15.000 15.000 3.9.1 Financial costs Following experience 12 1.500 18.000 3.9.2 Interests 0 Subtotal 33.000

3.10 Training

3.9.0 Training Internationals and HoM Provision for training directly linked to and necessary for the implementation of the mandate 1 15.000 15.000

Subtotal 15.000

6.2.4. Capital expenditure

• 4. 

  Capital expenditure 725.420 4.1 Vehicles and boat

4.1.0 Evacuation boat purchasing boat (manufactured locally) 16 pers. 2 45.000 90.000 4.1.1 Vehicles security Armoured cars B6 (equipement aircon+radio UHF+tracking system + med. kit + etc) 2 180.000 360.000 Anti-blast film (3 micron) for all cars 22 1.200 26.400 GPS for all EUPOL vehicles with traking system 22 150 3.300 Subtotal 479.700

4.2 IT equipment

4.2.0 Scanner Provision 2 250 500 4.2.1 Laptop computers 10 2.000 20.000 4.2.2 Travel printers 4 250 1.000 4.2.3 Other IT accessories and software Provision 1 15.000 15.000 Subtotal 36.500

4.3 Communication equipment

4.3.0 GSMs + SIM cards 20 (replacements) 20 200 4.000 4.3.1 Satellites phones (satellite + gsm) Satellite telephones solar panel (HoM + Dept, Secu + Dept) 4 2.500 10.000 4.3.2 Ground - air communication (evacuation) Handheld multifrequence (118,00 to 136,00 MHz) (ground - air) 2 600 1.200

4.3.3 Remote control communication kit Kits communication independent (Sat Com Broad Band - Solar panel - Laptop Cables - Crypto program CHIASMUS - Internet) 2 2.800 5.600

4.3.4 UHF radio network Repeater for connecting EUPOL/EUSEC/CE 2 1.400 2.800 Handheld Radios + chargers 45 600 27.000 Base station 1 1.200 1.200 Repeaters 4 1.300 5.200

4.3.5 Provision for other communications equipment Provision 1 6.000 6.000 Subtotal 63.000

4.4 Office Equipment

4.4.0 Office furniture and equipment Provision 1 5.000 5.000 4.4.1 Aircons + installation Provision 3 2.000 6.000 Subtotal 11.000

4.5. Miscellaneous equipment 4.5.0 Miscellaneous equipment Flags, Maps, berets, armbands, badges... 1 20.000 20.000

Subtotal 20.000

4.6. Security equipment 4.6.0 Improvement of physical security measures at mission headquarters Anti-blast film (windows), fence, alarm system, metal detectors, fire extinguishers …

(Provision) 1 10.000 10.000

Water reserve (bottles) 860 2 1.720 Combat rations (470un) 470 15 7.050 Security fuel station + manual pump 1 2.000 2.000 Reserve 2 generators (1 KVA) (loading GSM) 2 500 1.000 Long weapon + Aimpoint 9 2.000 18.000 Munitions for long weapon (500x5,56mm) 4.500 1 4.500 Non lethal weapons defence + munitions (anti-riot ammunition) 4 1.200 4.800 Night vision (4xNVG6) 4 1.500 6.000 Protections Anti-gaz (20 Min) 41 150 6.150

4.6.1 Security residences (20 residences) Anti-blast film (windows), fence, fire alarm system, light emergency, doors security, fire extinguishers 20 2.000 40.000

Generator (1 KVA)(minimum for loading GSM) 20 500 10.000 Kit signalisation for all houses (Cool lite + orange smoke) 20 200 4.000 Subtotal 115.220

6.2.5. Representation

• 5. 

  Representation 30.000 5.1. Representation

  5.1.0 Representation 1 30.000 30.000 Subtotal 30.000

  6.2.6. Contingency reserve

• 6. 

  Contingency reserve 6.0.0 3,77% of total 199.805

  Total 5.500.000

  6.3. Itemised breakdown of cost (indicative)

  BUDGET HEADING Budget EUPOL Kinshasa Budget EUPOL RDC 01/01/2007 – 30/06/2007 01/07/2007 – 30/06/2008 (6 months) (12 months)

  • 1. 

    Personnel Costs 1,338,592 3,168,190

  • 2. 

    Missions 55,200 147,440

  • 3. 

    Running expenditure 517,830 1,229,145

  • 4. 

    Capital expenditure 41,500 725,420

  • 5. 

    Representation 15,000 30,000 Sub-Total (1 to 5) 1,977,122 5,300,195

    1

  • 6. 

    Contingencies 97,878 199,805

  TOTAL 2,075,000 5,500,000

10280/07 DA/ms 11 The authorising officer responsible is hereby authorised to vary each of the above amounts related to the budget in the period 1 July 2007 until 30 June 2008 according to exact operational requirements and possibilities and in keeping with sound financial management, while not exceeding the overall amount of the financing decision.

6.4. Financial precedents Joint Action Budget year Allocation of Commitments appropriations

Council Joint Action 2004/494/CFSP of 17 May 2004 on 2004 0.585 0.585

European Union support to the establishment of the

Integrated Police Unit in the Democratic Republic of the

Congo (DRC) Official Journal L 182 , 19/05/2004 P.0041-

0045

Council Joint Action 2004/847/CFSP of 9 December 2004 2004 4.370 4.370

on the EU Police Mission in Kinshasa (DRC) regarding the

Integrated Police Unit (EUPOL “Kinshasa”) Official

Journal L 367 , 14/12/2004 P.30-34

Council Joint Action 2005/822/CFSP of 21 November / / /

2005 amending and extending Joint Action

2004/847/CFSP on the EU Police Mission in Kinshasa

(DRC) regarding the Integrated Police Unit (EUPOL

“Kinshasa”) Official Journal L 305 , 24/11/2005 P.44

Council Joint Action 2006/300/CFSP of 21 April 2006 2006 3.500 3.500

amending and extending Joint Action 2004/847/CFSP on the EU Police Mission in Kinshasa (DRC) regarding the

Integrated Police Unit (EUPOL “Kinshasa”) Official

Journal L 111 , 25/04/2006 P.12-14

Council Joint Action 2006/913/CFSP of 7/12/2006 2006 2.075 2.075

amending and extending Joint Action 2004/847/CFSP on the European Union Police Mission in Kinshasa (DRC) regarding the Integrated Police Unit (EUPOL

“KINSHASA”) Official Journal L 346 , 9/12/2006 P.67

• 7. 

  IMPACT ON STAFF AND ADMINISTRATIVE EXPENDITURE

  7.1 Impact on human resources p.m.

  7.2 Overall financial impact of human resources p.m.

  7.3 Other administrative expenditure deriving from the action p.m.

• 8. 

  FOLLOW-UP AND EVALUATION

  8.1 Follow-up arrangements The Presidency is responsible for the implementation of the decisions made according to title V of the TEU (Joint Action). According to Art. 7 of the Joint Action 2007/.../CFSP of ... June 2007, the Head of Mission reports through the EUSR to the High Representative. Under the responsibility of the Council, the PSC shall exercise the political control and strategic direction of the mission. At the same time and according to Art. 9 of the said Joint Action the Head of Mission shall report fully to, and be supervised by, the Commission regarding the activities undertaken in the framework of his contract.

The Commission will conduct regular on the spot missions to monitor implementation.

8.2 Arrangements and schedule for the planned evaluation

Concrete objectives towards the end state have been included in the OPLAN (operations Plan) of the police mission and will be evaluated at the end of the mission. The Commission may conduct an evaluation of this action in the framework of its budget implementation competence.

• 9. 

  ANTI-FRAUD MEASURES

  Controls may be undertaken by the Commission services, including OLAF, as well as by the

  European Court of Auditors.

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