Annexes to COM(2012)617 - Fund for European Aid to the Most Deprived - Main contents

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dossier	COM(2012)617 - Fund for European Aid to the Most Deprived.
document	COM(2012)617
date	March 11, 2014

ANNEX I

OPERATIONAL PROGRAMME TEMPLATES

1. Template for Operational Programme OP I

Chapter

Section

Sub-section

Description / Observations

Size

(characters)

IDENTIFICATION

The purpose of this section is to identify only the programme concerned. This section shall clearly state the following:

Member State

Name of the Operational Programme

CCI

200

PROGRAMME FORMULATION

2.1.

Situation

An identification and a justification of the material deprivation(s) to be addressed

4 000

Indication of the type of material deprivation(s) retained for the OP.

200

2.2.

Material deprivation addressed

One section (and the corresponding sub-sections) shall be provided for each type of material deprivation to be addressed.

2.2.1.

Description

Description of the main characteristics of the distribution of food or basic material assistance to be provided and the corresponding accompanying measures.

4 000

2.2.2.

National schemes

Description of the national schemes to be supported

2 000

2.3.

Other

Any other information deemed necessary

4 000

IMPLEMENTATION

3.1.

Identification of most deprived persons

Description of the mechanism setting the eligible criteria of the most deprived persons, differentiated if necessary by type of material deprivation addressed.

2 000

3.2.

Selection of operations

Criteria for the selection of operations and the description of the selection mechanism, differentiated if necessary by type of material deprivation addressed.

2 000

3.3.

Selection of partner organisations

Criteria for the selection of partner organisations, differentiated if necessary by type of material deprivation addressed.

2 000

3.4.

Complementarity with ESF

Description of the mechanism to ensure complementarity with the ESF

4 000

3.5.

Institutional set-up

The identification of the managing authority, the certifying authority where applicable, the audit authority and the body to which payments will be made by the Commission

2 000

3.6.

Monitoring and evaluation

Description of how the programme implementation will be monitored.

4 000

3.7.

Technical assistance

The description of the planned use of technical assistance pursuant to Article 27(4), including actions to reinforce the administrative capacity of the beneficiaries in relation to sound financial management of operations

4 000

INVOLVEMENT OF STAKEHOLDERS

A description of the measures taken to involve all relevant stakeholders as well as, where appropriate, the competent regional, local and other public authorities in the preparation of the operational programme.

2 000

FINANCIAL PLAN

This section shall contain:

5.1.	a table specifying for each year in accordance with Article 20 the amount of the financial appropriation envisaged for support from the Fund and the co-financing;

5.2.	a table specifying, for the whole programming period, the amount of the total financial appropriation of the support from the operational programme for each type of material deprivation addressed as well as the corresponding accompanying measures.

Text: 1 000

Data in CSV or XLS format

Format for financial data (section 5):

5.1.

Financing plan of the operational programme giving the annual commitment of the Fund and corresponding national co-financing in the operational programme (in EUR)

	Total	2014	2015	….	2020
Fund (a)
National co-financing (b)
public expenditure (c) = (a) + (b)
Co-financing rate (d) = (a) / (c)

5.2.

Financing plan giving the amount of the total financial appropriations of the support from the operational programme for each type of material deprivation addressed as well as the corresponding accompanying measures (in EUR)

Type of material assistance	Public expenditure
Total
Technical assistance
Type of material assistance 1
of which, accompanying measures
Type of material assistance 2
of which, accompanying measures

Type of material assistance n
of which, accompanying measures

2. Template for Operational Programme OP II

Chapter

Section

Sub-section

Description / Observations

Size

(characters)

IDENTIFICATION

The purpose of this section is only to identify the programme concerned. This section shall clearly state the following:

Member State

Name of the Operational Programme

CCI

200

PROGRAMME FORMULATION

2.1.

Strategy

Description of strategy for the programme contribution to the promotion of social cohesion and poverty reduction in accordance with the Europe 2020 strategy, including a justification of the choice of assistance priority;

20 000

2.2.

Intervention logic

Identification of the national needs

3 500

Specific objectives of the operational programme

7 000

Expected results and corresponding output and results indicators, with a baseline and a target value (for each specific objective)

3 500

Identification of the most deprived persons to be targetted

3 500

Financial indicators

2 000

2.3.

Other

Any other information deemed necessary

3 500

IMPLEMENTATION

3.1.

Actions

Description of the types and examples of actions to be supported and their contribution to the specific objectives

7 000

3.2.

Selection of operations

Guiding principles for the selection of operations, differentiated, if necessary, by type of actions

3 500

3.3.

Beneficiaries

Identification of types of beneficiaries (where appropriate), differentiated, if necessary by type of actions

3 500

3.4.

Complementarity with ESF

Description of the mechanism to ensure complementarity with the ESF and prevention of overlap and double funding

4 000

3.5.

Institutional set-up

The identification of the managing authority, the certifying authority where applicable, the audit authority and the body to which payments will be made by the Commission

2 000

3.6.

Monitoring and evaluation

This sub-section shall describe how the programme implementation will be monitored. There is, in particular, a need to explain how indicators will be used to track programme implementation. The indicators shall include financial indicators relating to expenditures allocated and programme specific output indicators relating to the operations supported and programme specific result indicators in relation to each specific objective.

4 000

3.7.

Technical assistance

4 000

INVOLVEMENT OF STAKEHOLDERS

2 000

FINANCIAL PLAN

This section shall contain:

5.1.	a table specifying for each year in accordance with Article 20 the amount of the financial appropriation envisaged for support from the Fund and the co-financing;

5.2.	a table specifying, for the whole programming period, the amount of the total financial appropriation of the support from the operational programme for each type of action supported

Text: 1 000

Data in CSV or XLS format

Format for financial data (section 5):

5.1.

Financing plan of the operational programme giving the annual commitment of the Fund and corresponding national co-financing in the operational programme (in EUR)

	Total	2014	2015	….	2020
Fund (a)
National co-financing (b)
public expenditure (c) = (a) + (b)
Co-financing rate (1) (d) = (a) / (c)

5.2.

Financing plan giving the amount of the total financial appropriations of the support from the Operational programme for each type of action (in EUR)

Intervention area	Public expenditure
Total
Technical Assistance
Type of action 1
Type of action 2
…
Type of action n

(1) This rate may be rounded to the nearest whole number in the table. The precise rate used to reimburse expenditure is the ratio (d).

ANNEX II

Annual breakdown of commitment appropriation for 2014 to 2020 (in 2011 prices)

2014	EUR	485 097 840
2015	EUR	485 097 840
2016	EUR	485 097 840
2017	EUR	485 097 840
2018	EUR	485 097 840
2019	EUR	485 097 840
2020	EUR	485 097 840
Total	EUR	3 395 684 880

ANNEX III

The allocation of the Fund for the period 2014–2020 per Member State (in 2011 prices)

Member States	EUR
Belgium	65 500 000
Bulgaria	93 000 000
Czech Republic	20 700 000
Denmark	3 500 000
Germany	70 000 000
Estonia	7 100 000
Ireland	20 200 000
Greece	249 300 000
Spain	499 900 000
France	443 000 000
Croatia	32 500 000
Italy	595 000 000
Cyprus	3 500 000
Latvia	36 400 000
Lithuania	68 500 000
Luxembourg	3 500 000
Hungary	83 300 000
Malta	3 500 000
Netherlands	3 500 000
Austria	16 000 000
Poland	420 000 000
Portugal	157 000 000
Romania	391 300 000
Slovenia	18 200 000
Slovakia	48 900 000
Finland	20 000 000
Sweden	7 000 000
United Kingdom	3 500 000
Total	3 383 800 000

ANNEX IV

Designation Criteria for the managing authority and the certifying authority

1. Internal control environment

(i)	existence of an organisational structure covering the functions of managing and certifying authorities and the allocation of functions within each of them, ensuring that the principle of separation of functions, where appropriate, is respected;

(ii)	framework for ensuring, in case of delegation of tasks to intermediate bodies, the definition of their respective responsibilities and obligations, verification of their capacities to carry out delegated tasks and the existence of reporting procedures;

(iii)

reporting and monitoring procedures for irregularities and for the recovery of amounts unduly paid;

(iv)	Plan for allocation of appropriate human resources with necessary technical skills, at different levels and for different functions in the organisation.

2. Risk management

Taking into account the principle of proportionality, a framework for ensuring that an appropriate risk management exercise is conducted when necessary, and in particular, in the event of major modifications to the activities.

3. Management and control activities

A. Managing authority

(i)

procedures regarding grant applications, appraisal of applications, selection for funding, including instructions and guidance ensuring the contribution of operations to achieving the specific objectives and results of the operational programme in accordance with the provisions of point (b) of Article 32(3) of this Regulation;

(ii)	procedures for management verifications including administrative verifications in respect of each application for reimbursement by beneficiaries and the on-the-spot verifications of operations;

(iii)

procedures for treatment of applications for reimbursement by beneficiaries and authorisation of payments;

(iv)

procedures for a system to collect, record and store in computerised form data on each operation, including, where appropriate, data on individual participants and a breakdown of data on indicators by gender when required, and to ensure that systems security is in line with internationally accepted standards;

(v)	procedures established by the managing authority to ensure that beneficiaries maintain either a separate accounting system or an adequate accounting code for all transactions relating to an operation;

(vi)	procedures for putting in place effective and proportionate anti-fraud measures;

(vii)

procedures to ensure an adequate audit trail and archiving system;

(viii)

procedures to draw up the management declaration of assurance, report on the controls carried out and weaknesses identified, and the annual summary of final audits and controls;

(ix)	procedures to ensure the provision to the beneficiary of a document setting out the conditions for support for each operation.

B. Certifying authority

(i)	procedures for certifying interim payment applications to the Commission;

(ii)	procedures for drawing up the accounts and certifying that they are true, complete and accurate and that the expenditure complies with applicable law taking into account the results of all audits;

(iii)

procedures for ensuring an adequate audit trail by maintaining accounting records including amounts recoverable, recovered and withdrawn for each operation in computerised form;

(iv)	procedures, where appropriate, to ensure that it receives adequate information from the managing authority on the verifications carried out, and the results of the audits carried out by or under the responsibility of the audit authority.

4. Monitoring

A. Managing authority

(i)	where relevant, procedures to support the work of the monitoring committee;

(ii)	procedures to draw up and submit to the Commission annual and final implementation reports.

B. Certifying authority

Procedures on the fulfilment of its responsibilities for monitoring the results of the management verifications and the results of the audits carried out by or under the responsibility of the audit authority before submitting payment applications to the Commission.