Annexes to COM(2003)813 - EC position within the EC/Canada Joint Customs Co-operation Committee with a view to adopting its internal rules of procedure

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dossier COM(2003)813 - EC position within the EC/Canada Joint Customs Co-operation Committee with a view to adopting its internal rules of ...
document COM(2003)813 EN
date December 22, 2003
Agreement between the European Community on the one part and the Government of Canada on the other [2], and in particular Article 20 (3) thereof

[2] OJ L 7 of 13.01.98, p. 37-45

HAS DECIDED AS FOLLOWS:

Article 1

CHAIRMANSHIP

The office of Chairman of the EC/Canada Joint Customs Co-operation Committee, hereinafter referred to as "the Joint Committee", shall be held alternately by a representative of Canada and by a representative of the European Community, hereinafter referred to as the "Community".

Article 2

MEETINGS

1. Each meeting of the Joint Committee, shall be held at a time and place agreed by both Parties alternately in Ottawa and Brussels or a venue agreed upon by both Parties.

2. The work of the Joint Committee shall be treated as confidential unless both Parties decide the contrary, the meetings of the Joint Committee shall not be public.

Article 3

DELEGATIONS

Before each session of the Joint Committee the Community and Canada shall inform each other of the intended composition of each delegation.

Article 4

SECRETARIAT

An official of Canada and an official of the Commission of the European Communities shall act jointly as Secretaries of the Joint Committee.

Article 5

AGENDA

1. The Parties, through consultation with each other, shall draw up an agenda for each meeting.

2. The agenda shall be adopted by the Joint Committee at the beginning of each meeting.

Article 6

MINUTES

Minutes shall be taken for each meeting and shall include the summing up of the proceedings by the Chairman. The minutes shall be initialed by both Heads of delegation as soon as possible after the meeting. The minutes will be adopted formally at the next Joint Committee. Upon adoption by the Joint Committee, the minutes shall be signed by the Chairman and Secretaries and one original copy filed by each of the Parties.

Article 7

MEASURES, RECOMMENDATIONS AND URGENT MATTERS OF THE JOINT COMMITTEE

1. The Joint Committee shall take measures and make recommendations in order to facilitate the proper implementation of the agreement.

2. Between meetings of the Joint Committee urgent mutters can be dealt with, if necessary by written procedure, where both Parties so agree.

Article 8

WORKING PARTIES

1. The Joint Committee may set up working parties for specific subjects.

2. The Joint Committee shall specify the scope of their activities.

3. These working parties shall report to the Joint Committee.

4. Working parties terminate as soon as their mandate is completed except in cases where the mandate has been modified by the Joint Committee.

Article 9

AMENDMENTS

In the framework fixed by the Agreement the Joint Committee may make any necessary amendments considered appropriate to these rules in order to facilitate the efficient performance of its tasks.

Article 10

ACTS AND COMMUNICATIONS

1. Acts adopted by the Joint Committee shall be signed by the Chairman.

2. All acts and communications shall be forwarded to the Secretaries referred to in Article 4.

Article 11

EXPENSES

The Community, on one hand, and Canada on the other, shall defray the expenditure that they incur as a result of their respective participation in Joint Committee and working party meetings in respect of staff, travelling and subsistence expenses and also of postal and telecommunications costs.

Done at Brussels,

For the Joint Committee


The Chairman


ANNEX Declaration by the Joint Customs Co-operation Committee Upon the adoption of decision n°1/by the EC/Canada Joint Customs Co-operation Committee

Concerning the composition of delegations on the Joint Customs Co-operation Committee.

The Community shall be represented in the Joint Customs Co-operation Committee by the Commission assisted by representatives of the Member States. The Council General Secretariat may assist at Joint Customs Co-operation Committee meetings.

Canada shall be represented in the Joint Customs Co-operation Committee by representatives from the Canada Customs and Revenue Agency.