Explanatory Memorandum to COM(2007)522 - Community Position to be adopted in the EC - Montenegro Interim Committee on its Rules of Procedure including the Terms of Reference and Structure of the EC-Montenegro sub-committees - Main contents
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| dossier | COM(2007)522 - Community Position to be adopted in the EC - Montenegro Interim Committee on its Rules of Procedure including the Terms of ... |
|---|---|
| source | COM(2007)522  |
| date | 13-09-2007 |
The Interim Agreement (IA) between the European Community and the Republic of Montenegro, signed on the same date to allow the early application of trade and trade-related provisions of the Stabilisation and Association Agreement (SAA), will enter into force on the 1st day of the second month following the date on which the Parties notify each other that their respective ratification procedures have been completed.
Article 43 of the IA establishes an Interim Committee which will supervise implementation of the same Agreement. This Committee has to adopt –as specified by Article 44 of the IA- its own rules of procedures. For the smooth functioning of the Committee, it is desirable to adopt these rules of procedure during the first meeting.
The proposed rules of procedure specify the duties of the Interim Committee and the practices which it will need to follow, in accordance with the IA, and take notably into account that the Committee has been conferred decision-making powers under the Agreement. The rules of procedure also create specific sub-committees, as provided for under Article 46 of the IA. The Commission proposes to streamline the structure of sub-committees by limiting the number of sub-committees to five, which would cover the different areas as indicated in the Annex to this Explanatory Memorandum. Stabilisation and Association Agreement areas not included in the IA will continue to be discussed in the framework of the Enhanced Permanent Dialogue i until the entry into force of the Stabilisation and Association Agreement.
The position to be taken by the Community within the Interim Committee with regard to the adoption of the rules of procedures of the Interim Committee shall be determined by the Council, on a proposal by the Commission.
It is therefore proposed that the Council approves the attached proposal.
Contents
- ANNEX TO THE EXPLANATORY MEMORANDUM
- Sub-Committees Titles Issues IA (SAA) References
- Fisheries Products Art. 14 and 15 (Art. 29 and 30)
- Proposal for a
- Sole Article
- For the Council
- of …
- Article 1 Chairmanship
- Article 2Meetings
- Article 3 Delegations
- Article 4Secretariat
- Article 5Correspondence
- Article 6Agenda of the meetings
- Article 7Minutes
- Article 8Deliberations
- Article 9Languages
- Article 10Expenses
- Article 11Sub-Committees
- For the Interim Committee
- 1. Composition and Chair
- 2. Secretariat
- 3. Meetings
- 4. Subject matters
- 5. Minutes
- 6. Publicity
- 7. Sub-committees Structure
EC – THE REPUBLIC OF MONTENEGRO Interim Agreement on Trade and Trade-Related Matters SUB-COMMITTEES STRUCTURE
Trade, Industry, Customs, Taxation and Cooperation with other candidate countries Free Movement of Goods Art. 3 (Art. 18)
Industrial Products Art. 4-8 (Art. 19-23)
Commercial questions Art. 19-33 (Art. 34-48)
Taxation Art. 22-23 (Art. 37-38)
Rules of Origin Art. 29 (Art. 44), Protocol
Administrative assistance in customs matters Art. 42 (Art. 99), Protocol
Cooperation with other candidate countries Art. 53 (Art.17)
Agriculture and Fisheries Agricultural Products lato sensu Art. 9, 11 i,12 i, 16, 17 and 20 (Art. 24, 26 i, 27 i, 31, 32 and 35)
Agricultural Products stricto sensu Art. 11(2)(3) and 12 i (Art. 26(2)(3) and 27 i
Processed Agricultural Products Art. 10 (Art. 25), Protocol
Wine and Spirit Drinks Art. 13 (Art. 28), Protocol
Protection of geographical indications for agricultural and fishery products and foodstuffs other than wine and spirits Art. 18 (Art. 33)
Internal Market and Competition Other questions related to Title III of the IA Art. 36 and 37 (Art. 69 and 71)
Competition Art. 38 and 39 (Art. 73 and 74)
State Aid to the Steel Industry Art. 38(8) (Art. 73 (8), Protocol
Intellectual, industrial and commercial property Art.40 (Art. 75)
Public Procurement Art. 41 (Art. 76)
Economic and Financial Issues and Statistics Capital Movements and Payments Art. 35, 38 (7)(b) (Art. 62, 73(7)(b)),
Transport Transit Traffic Art. 34 (61.1) Protocol 4, Art: 3 (a) and (b) 11 i, (3) and (5) 19 i and i 21 i and (2)(d)
COUNCIL DECISION
on a Community Position to be adopted in the EC - Montenegro Interim Committee on its Rules of Procedure including the Terms of Reference and Structure of the EC-Montenegro sub-committees
THE COUNCIL OF THE EUROPEAN UNION,
Having regard to the Treaty establishing the European Community, and in particular Article 300 i, second subparagraph thereof,
Having regard to the proposal from the Commission,
Whereas:
The Interim Agreement on trade and trade-related matters between the European Community, of the one part, and the Republic of Montenegro, of the other part i (hereinafter referred to as 'the Interim Agreement'), that was signed on ………….., entered into force on …………... .
Article 43 of the Interim Agreement provides that the Interim Committee set up by the Agreement shall supervise the application and the implementation of the Interim Agreement.
Article 44, second paragraph, of the Interim Agreement provides that the Interim Committee shall adopt its own Rules of Procedure.
Article 46 of the Interim Agreement provides that the Interim Committee may decide to set up sub-committees.
The designation, composition, Terms of Reference and Structure of the sub-committees should be laid down in the Interim Committee's Rules of Procedure.
The Community should determine the position to be taken within the Interim Committee with regard to the adoption of the Rules of Procedure,
HAS DECIDED AS FOLLOWS:
The position to be adopted by the Community within the Interim Committee referred to in Article 43 of the Interim Agreement on trade and trade-related matters between the European Community, of the one part, and the Republic of Montenegro, of the other part, shall be based on the draft Decision of the Interim Committee attached to this Decision.
Done at Brussels,
The President
ANNEX
DECISION No 1/200.. of the EC – Montenegro Interim Committee
on its Rules of Procedure including the Terms of Reference andStructure of the EC-Montenegro sub-committees
THE EC – MONTENEGRO INTERIM COMMITTEE,
Having regard to the Interim Agreement on trade and trade related matters between the European Community, of the one part, and the Republic of Montenegro, of the other part (hereinafter referred to as 'the Interim Agreement') that was signed on ……….., and in particular Article 44 thereof,
HAS DECIDED AS FOLLOWS:
The Interim Committee shall be chaired alternately, for periods of 12 months, by a representative of the Commission of the European Communities on behalf of the European Community, hereinafter referred to as the 'Community', and a representative of the Government of the Republic of Montenegro. However, the first period shall begin on the date of the first Interim Committee meeting and end on 31 December of the same year.
The Interim Committee shall meet regularly once a year in Brussels or Podgorica as agreed by both Parties. Special meetings of the Interim Committee may be convened by mutual agreement at the request of either Party.
The meetings are convened by the Chairman.
Unless otherwise agreed, the meetings of the Interim Committee shall not be public.
Prior to each meeting, the Chairman shall be informed of the intended composition of the delegation of each Party.
A representative of the European Investment Bank (EIB) may attend the meetings of the Interim Committee, as an observer, when matters which concern the EIB appear on the agenda.
The Interim Committee may invite non-members to attend its meetings in order to provide information on particular subjects.
The Member States of the Community shall be informed about the meetings of the Interim Committee.
An official of the Commission of the European Communities and an official of the Republic of Montenegro shall act jointly as Secretaries of the Interim Committee.
All correspondence to and from the Chairman of the Interim Committee shall be forwarded to both Secretaries. The two Secretaries shall ensure that correspondence is circulated, where appropriate, to their respective representatives in the Interim Committee.
1. The Chairman and the Secretaries shall draw up a provisional agenda for each meeting not later than 15 working days before the beginning of the meeting.
The provisional agenda shall include the items in respect of which a request for inclusion has been received by the Secretaries not later than 21 working days before the beginning of the meeting, save that items shall not be written into the provisional agenda unless the supporting documentation has been forwarded to the Secretaries not later than the date of dispatch of the provisional agenda.
The agenda shall be adopted by the Interim Committee at the beginning of each meeting. Items other than those appearing on the provisional agenda may be included in the agenda if the two Parties so agree.
2. The Chairman may, in agreement with the two Parties, shorten the time limits specified in paragraph 1 in order to take account of the requirements of a particular case.
Draft minutes of each Interim Committee meeting shall be drawn up by the Party hosting the meeting. They shall indicate the decisions and recommendations taken and the conclusions adopted. Within the two months following the meeting, the draft minutes shall be submitted to the Interim Committee for approval. When approved, the minutes shall be signed by the Chairman and the two Secretaries and one original copy shall be filed by each of the Parties. A copy of the minutes shall be forwarded to each of the addressees referred to in Article 5 of this Decision.
The Interim Committee shall take its decisions and formulate its recommendations by mutual agreement between the Parties.
During the inter-session period, the Interim Committee may take decisions or make recommendations by written procedure if both Parties so agree.
The decisions and recommendations of the Interim Committee within the meaning of Article 45 of the Interim Agreement shall be entitled respectively 'Decision' and 'Recommendation' and followed by a serial number, by the date of their adoption and by a description of their subject.
The decisions and recommendations of the Interim Committee shall be signed by the Chairman and authenticated by the two Secretaries.
The decisions taken by the Interim Committee shall be published by the Parties in their respective official publications. Each Party may decide on the publication of any other act adopted by the Interim Committee.
The official languages of the Interim Committee shall be the official languages of the two Parties.
Unless otherwise decided, the Interim Committee shall base its deliberations on documentation prepared in these languages.
The Community and the Republic of Montenegro shall each defray the expenses they incur by reason of their participation in the meetings of the Interim Committee and of sub-committees, both in respect of staff, travelling and subsistence expenditure and of postal and telecommunications costs.
Expenditure in connection with interpretation, translation and reproduction of documents at meetings as well as any other expenditure relating to the material organisation of meetings shall be borne by the Party hosting the meetings.
The Terms of Reference and the Structure of the Sub-Committees set up to assist the Interim Committee in carrying out its duties are set out in the Annex to this Decision.
The sub-committees shall be composed of representatives of both Parties. They shall be chaired alternately by the two Parties, according to Article 1.
The sub-committees shall work under the authority of the Interim Committee, to which they shall report after each one of their meetings. They shall not take decisions but may make recommendations to the Interim Committee.
The Interim Committee may decide to abolish any existing sub-committee, modify their Terms of Reference or establish new sub-committees to assist it in carrying out its duties.
Done at,
The Chairman
ANNEX
Terms of Reference and Structure of the EC-Montenegro Sub-Committees
In accordance with Article 11, second paragraph of the Rules of Procedures, the sub-committees shall be composed of representatives of the European Commission and representatives of the Government of the Republic of Montenegro (hereinafter referred to as 'Montenegro'). They shall be chaired alternately by the two Parties, according to Article 1 of the Rules of Procedure. The Member States shall be informed about the sub-committees meetings.
An official of the European Commission and an official of the Government of Montenegro shall act jointly as secretaries of each of the sub-committees.
All communications concerning the sub-committees shall be forwarded to the secretaries of the relevant sub-committees.
The sub-committees shall meet regularly once a year, and whenever circumstances require, with the agreement of both Parties. Each meeting of a sub-committee shall be held at a time and place agreed by both Parties.
If both Parties agree, the sub-committees may invite experts to their meetings to provide the specific information requested.
The sub-committees shall discuss issues according to the multidisciplinary sub-committee structure below. Implementation of the Interim Agreement and the European Partnership, preparation for implementation of the Stabilisation and Association Agreement, and progress regarding the approximation, implementation and enforcement of legislation shall be assessed in all relevant fields. The sub-committees shall examine any problems that may arise in their relevant sectors and shall suggest possible steps to be taken.
The sub-committees shall also serve as fora for the further clarification of the acquis communautaire, and shall review progress made by Montenegro in conforming to the acquis in line with commitments made in the Interim Agreement.
Draft minutes of each sub-committee meeting shall be established within the two months following the meeting. Once agreed by both Parties, a copy of the minutes shall be forwarded by the secretaries of the sub-committee to the secretaries of the Interim Committee.
Unless otherwise decided, the meetings of the sub-committees shall not be public.
1) Sub-committee on Trade, Industry, Customs, Taxation and Cooperation with other candidate countries (IA, Art. 3, 4-8, 19-33, 42, 53),
2) Sub-committee on Agriculture and Fisheries (Art. 9, 11(2)(3), 10, 13, 12 i, 14, 15, 18),
3) Sub-committee on Internal Market and Competition (IA, Art. 36, 37, 38 with Protocol 5, 39, 40, 41),
4) Sub-committee on Economic and Financial Issues and Statistics (IA, Art. 35, 38 (7)(b)),
5) Sub-committee on Transport (IA Art. 34, Protocol 4 Art. 3 (a) and (b), 11 i, 3) and (5), 19 i and i, 21 i and (2)(d)
….., …….2007, p. ….